Medical Representative Daily Call Report (DCR) Format – Free Excel with Doctor List and Monthly Totals
By the Trumac Healthcare team, Panchkula · PCD pharma franchise company since 2007 · Updated 14 November 2026 · About us · WhatsApp +91 90416 77932
हिंदी में: MR डेली कॉल रिपोर्ट (DCR) का Excel फॉर्मेट मुफ्त डाउनलोड करें – डॉक्टर/केमिस्ट कॉल, डिटेल किए गए प्रोडक्ट, सैंपल, POB और महीने का कुल हिसाब अपने-आप।
What the DCR format contains
| Column | What to fill |
|---|---|
| Date, route / area | Where you worked that day |
| Call type | Doctor, chemist, hospital or stockist (drop-down) |
| Doctor / chemist name, speciality, class | Class A/B/C decides how often you visit |
| Products detailed | The brands you discussed in the call |
| Sample product and quantity | Your record of samples given – the marketing code asks companies to keep it |
| Rx / order commitment | What the doctor agreed to prescribe or the chemist to stock |
| Chemist POB (₹) | Personal order booked from the chemist |
| Next visit, remarks | Follow-up date and notes |
| Totals | Calls, doctor calls, chemist calls, working days, POB and sample units – calculated automatically |
How to plan calls with the doctor list
- List every doctor and chemist in your territory once, with speciality and address.
- Grade doctors A (high prescribers – about 4 visits a month), B (2) and C (1); the sheet totals your planned visits.
- Note the nearest chemist stocking your brands for each doctor – a prescription only turns into sales if the chemist has stock.
- Review the DCR weekly: which doctors are converting, which need a different product or a second visit.
Keep calls within the marketing code
Detail only approved uses, record every sample, and avoid gifts, cash and travel for doctors – see UCPMP 2024. For promotion tactics, read how to promote PCD pharma products and use our visual aids and LBLs.
Frequently asked questions
What is a DCR in pharma?
DCR stands for Daily Call Report – the medical representative’s record of each day’s doctor, chemist and hospital calls, products detailed, samples given and orders booked.
What should an MR daily call report contain?
Date and area, each call with the doctor or chemist’s name and speciality, products detailed, samples given (product and quantity), prescription or order commitment, chemist order booked (POB), next visit date and remarks.
How many doctor calls should an MR make per day?
It depends on the company and territory; field teams commonly plan around ten to twelve doctor calls and several chemist calls a day, with class A doctors visited more often than class C.
Why record samples in the DCR?
The UCPMP 2024 marketing code limits free samples and asks companies to keep records of the doctor, product, quantity and date. Recording them in the DCR keeps that record complete.
Can a PCD franchise partner use this format?
Yes. A PCD partner promoting brands to doctors in a district does the same work as an MR – the DCR and doctor list help plan visits and track which doctors are prescribing.
More for MRs: how MRs start their own PCD business · pharma full forms (ABM, POB, LBL, CME…) · all guides.
MR ready to work for yourself? WhatsApp +91 90416 77932 – 3000+ products, monopoly rights for your district, no franchise fee, first order from ₹25,000. Trumac Healthcare, Panchkula – since 2007.