Pharma Purchase Order Format (Free Excel) – What a Medicine PO Should Contain
By the Trumac Healthcare team, Panchkula · PCD pharma franchise company since 2007 · Updated 14 November 2026 · About us · WhatsApp +91 90416 77932
हिंदी में: दवाओं का परचेज़ ऑर्डर (PO) फॉर्मेट Excel में मुफ्त डाउनलोड करें – ड्रग लाइसेंस, GSTIN, प्रोडक्ट, मात्रा, स्कीम, रेट और GST के साथ अपने-आप टोटल।
What the purchase order format contains
| Section | Why it matters |
|---|---|
| Buyer details | Firm name, address, drug licence numbers, GSTIN and contact – the supplier needs your licence to bill you |
| Supplier, PO number and date | So both sides can match the order with the invoice |
| Product, composition, pack | Brand plus composition and strength avoids wrong supplies |
| Order qty and scheme qty | Ordered quantity and any free goods agreed (10+1, 10+2…) |
| Rate and GST % | Rate before GST (PTS or agreed net rate) and the GST rate – most medicines are 5% |
| Amount, GST, total | Calculated automatically with grand totals |
| Delivery and payment terms | Transport, delivery address and credit or advance terms |
Tips for ordering medicines
- Order against real demand – slow movers and short-expiry stock cost you more than the scheme saves.
- Ask for batch, expiry and MRP on the invoice and check them on delivery; return damaged or short-dated goods promptly – expiry return format.
- Check the rate against PTR and PTS – PTR PTS calculator – and the GST rate – GST on medicines.
- Buy only from licensed suppliers on a proper GST invoice – how to check a drug licence.
Placing your first PCD order
Pick 20–30 products from the product list (see sample first-order lists), fill the PO with quantities and the net rates we quote, and send it on WhatsApp. With Trumac the first order starts from ₹25,000.
Frequently asked questions
What is a purchase order in the pharma trade?
A purchase order (PO) is the buyer’s written order to a supplier listing the medicines, quantities, agreed rates, schemes and terms. It is matched later against the supplier’s invoice.
What details should a pharmacy purchase order have?
Your firm name, address, drug licence numbers and GSTIN; the supplier; PO number and date; product, composition, pack, quantity, scheme quantity, rate and GST for each line; totals; and delivery and payment terms.
Should the rate on a PO include GST?
Usually not. Trade rates such as PTS or a PCD net rate are quoted before GST, and GST (5% on most medicines since 22 September 2025) is added on the invoice.
Can I send a purchase order on WhatsApp?
Yes – many distributors and PCD partners send the PO as an Excel or PDF on WhatsApp or email. Keep a copy with the invoice for your purchase records.
Can I use this format for a PCD first order?
Yes. List the products from the company’s product list, the quantities and the agreed net rates; the supplier confirms the order and invoices with batch, expiry and MRP.
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Ready to order? WhatsApp your PO to +91 90416 77932 – 3000+ products, monopoly rights, no franchise fee, first order from ₹25,000. Trumac Healthcare, Panchkula – since 2007.